Membership and Records is the function of managing and maintaining the information and documentation related to the members of the Pierce County Explorer Search and Rescue team. It involves keeping track of the members’ contact details, training history, certification status, etc. It also involves processing new applications, renewals, suspensions, and terminations of membership. Membership and records is essential for ensuring that the team has qualified, competent, and committed members who can perform their roles and responsibilities effectively and safely. Membership and records also helps the Board of Directors communicate with the members and provide them with information, support, feedback, and recognition.
Some of the responsibilities for a member of Membership and Records are:
Maintaining an accurate and updated database of all the members of the team, including their contact information, training history and certification status.
Ensuring that all the members have valid and currentWilderness First Aid,CPR/AED, and other required certifications for their roles and responsibilities on the team.
Sending reminders and notifications to the members about upcoming renewals and expiration dates.
Processing new applications, renewals, transfers (such as those moving to 4x4 or GSSD), suspensions, and terminations of membership in accordance with the team’s policies and procedures.
Work with the treasurer in collecting and managing membership fees.
Preparing and distributing membership cards, badges, certificates, and other documents or materials to the members.
Reporting on membership status' to the Board of Directors.